Through registering for the Cardiff Half Marathon and the agreement to the
Waiver and Terms and Conditions, a contract is agreed between Run 4 Wales (“The
Organiser”) and the participant.
1.1 Participants must be 17 years of age or older on the day of the event.
1.2 When registering via our registration portal, each participant
must sign the waiver and terms and conditions before participating in the
1.3 Participants must only enter the race if they recognise that
they make their best efforts in training for and completing the half marathon course in
less than four and a half
hours (which is a slow walking pace), calculated from the last runner to
cross the start line. This is because roads across will need to re-open after
this time. For your safety, if you are unable to keep to this pace you will be
asked to board the sweep van collecting runners who are injured or unable to
achieve the required pace at each mile.
For participants who choose not to board the sweep van when asked,
we will no longer accept liability for your welfare. At this point you will no
longer be part of the race.
1.4 By taking part, all participants confirm that their names
and/or video footage or photographs taken during their participation may be
used to publicise the Cardiff
Half Marathon or any other Run 4 Wales event.
1.5 Participant race numbers are specific personal identifiers and may not be passed on or sold to any other person. Sale or passing on of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events. We offer a transfer service to all runners, with a transfer deadline of approximately six weeks before the race. This will be publicised on the event website. Spaces taken via one of our official charities are non-transferrable, due to the individual fundraising pledge attached. Runners should contact their charity direct in this instance for advice (but only before the transfer deadline).
1.6 Registrations will close on the registration deadline, approximately three weeks before
the race. The registration deadline will be publicised on the event website. There
are no exceptions once the closing date has passed. The organisers reserve the
right to change the date.
1.7 Participants must not be under the influence of drugs or
1.8 Participants must be fit to run and free from injury. If
you’re unsure, please consult your doctor.
1.9 Participant failure to collect his/her race pack, (if arranged
with Run 4 Wales) on time will result in the forfeit of participation of the
race. Under no exceptions can a participant collect their race pack after the
designated time slots.
1.10 Discounted multi-event passes (such as the Wales Distance Double or Run 4 Wales 10K Series passes) are non-transferrable, due to the discount attached which is available to an individual because they have committed to registering a number of races.
PAYMENT AND REGISTRATION FEES
2.1 All entry fees are non-refundable unless the participant
withdraws according to section 3.1 within the allotted time. Entries may not be
deferred toward any future events.
2.2 Use of discount codes or promo links are restricted to the
original recipient only, misuse of these codes will result is disqualification
from this event and any future Run 4 Wales events – refunds will not be issued.
2.3 Entry fees are subject to change and Run 4 Wales has the right
to amend the price and to offer discounts during open registration. Refunds
will not be given to those who have signed up at a different rate.
3.1 A participant may withdraw free-of-charge (with exception of
the processing fee taken by ACTIVE) up to two weeks after payment of the event
fee, up until the advertised transfer deadline date. After this point, full refunds will be
granted within the two-week cooling off period if that participants race pack
has not yet gone into production (which is the stage at which the cost of their
entry is incurred by the organisers).
Notice of withdrawal from the event must be communicated by
emailing [email protected]
stating clearly the desire to withdraw and putting the word WITHDRAWAL
in subject line of the email. Withdrawals will not be accepted by telephone.
After the expiry of the two-week post payment period, the entry
fee will not be refunded under any circumstance (including illness or injury,
military deployment, pregnancy or shift pattern changes) – unless the
participant has taken out third-party insurance. The participant must contact
the third-party insurer directly to request this.
3.2 Any participant who fails to arrive at the start line on time
will be assumed withdrawn from the race and will not be eligible to a refund of
any kind. No late starters will be permitted to cross the start line.
3.3 Participants will be able to transfer their entry to another participant up until the advertised transfer deadline date, approximately six weeks before the event. Transfers are conducted through the ACTIVE online system by the withdrawing participant. The new participant will pay the relevant entry fees through the entry system and once complete, the withdrawing participant will automatically receive their refund from the entry system. No transfers will be possible outside of the above stated period and can only be made between participants eligible for the same price type (therefore, athletes who have purchased a reduced ‘Affiliated’ or ‘Welsh Athletics’ price entry must transfer to participants eligible for this discount). Discounted multi-event passes (such as the Wales Distance Double or Run 4 Wales 10K Series passes) are non-transferrable, due to the discount attached which is available to an individual because they have committed to registering a number of races.
3.4 Entries cannot be deferred to the following year nor to any
3.5 The processing fee, which is added onto the entry fee and any
extra items you purchase at point of entry by our online registration platform
ACTIVE is non-refundable.
3.6 The participant acknowledges that the refund scheme set out
above is fair and reasonable, and the monies the Organiser may retain in
respect of any withdrawal represents a reasonable pre-estimate of the Organiser’s
loss in each case.
4.1 Participants are responsible for ensuring the data provided on
their entry form is up-to-date and correct.
4.2 Failure to provide or update a current postage address will
result in race packs not being posted to the correct participant. In this
instance, organisers will not provide a replacement pack in the post and the
participant must collect one from the Run 4 Wales offices in Cardiff or from
the Event Information Hub on the morning of the event. Participants must
contact the organisers by email as soon as they are aware there is an error on
their form, and replacement packs can only be guaranteed to those who have
contacted well in advance of the event.
4.3 All changes to registration data must be self-administered by
the participant (who must login to view, amend or change their entry at www.myevents.active.com/Run4Wales) or requested in writing by email to [email protected] with the
subject REGISTRATION CHANGE REQUEST. Verbal requests will not be accepted over
the telephone to ensure updated details are correct.
CANCELLATION AND ALTERATIONS OF THE EVENT
5.1 If the event is cancelled because of circumstance beyond the
reasonable control of the Organiser; including and not limited to, an act of
God, explosion, acts of a public enemy, war, insurrection, terrorist act or
threat of terrorist act, sabotage, epidemic, embargoes, strikes or the death of
a leading member of the British Royal Family then the participant will not be
entitled to a refund of the entry fee and compensation of other losses, such as
travel or accommodation expenses. We reserve the right, in our absolute
discretion, to cancel, delay or postpone the event due to unforeseen
circumstances out of our reasonable control (for example due to adverse weather
conditions or as a result of instructions from the emergency services). In such
cases, we will endeavour to inform participants as quickly as is possible.
5.2 The organisers reserve the right to alter aspects of the race
at any time. Any alterations, such as a change in start time, will be
communicated to participants in good time to allow for plans to be revised.
5.3 The organiser reserves the right to amend the event format at
their discretion. If the event format is changed the participant will not be
entitled to any refund and no liability can be taken.
6.1 The Organisers reserve the right to disqualify any participant
found to be in breach of the terms and conditions.
6.2 Disqualification can be enforced upon partaking in any of the
– Urination in any area other than designated toilets en-route.
– Swapping numbers with another runner, without prior consent from
the organiser or through the approved transfer link process.
– Possession of any banned item, such as dogs, baby joggers, baby
strollers, skateboards, Nordic sticks, Kangoo Jump boots, rollerblades, hand
cycles, unauthorised bicycles or any other wheeled device on the course, except
for hand-propelled wheelchairs in the wheelchair race.
– Deviation from the designated route
– Tampering with the timing chip
– Not adhering to the issued timing pen when asked to do so.
– Refusing to obey the directions of the event official, city
official or course marshal/steward, or who conducts himself/herself in an
unsportsmanlike manner, or who uses offensive actions or language to officials,
volunteers, participants or spectators may be disqualified from the event.
7.1 Participants must follow instructions as given from all event
officials including race staff, volunteers, medical personnel, security
officers and city officials before, during and after the event.
7.2 All participants are expected to conduct themselves in a
professional and courteous manner during their participation in the event. This
means, for example, that urinating or defecating anywhere on or near the course
shall be strictly prohibited except in toilet facilities. Anyone violating this
rule of conduct shall be disqualified from the event and will be asked to leave
7.3 Every participant shall be provided with a race number which
MUST be worn on the front of shirts and be visible at all times during the
event. The race number is to be worn as issued. No participant shall be
permitted to participate in the event without the appropriate number.
7.4 All participants must write their name and details of any
health problems or medication on the reverse of the race number, which must be
worn on the front of shirts during the race.
7.5 Participants should also inform the race organisers of any
special medical conditions.
7.6 Participants must begin the event during the official
recognised starting times.
7.7 Roads closed for the race will reopen as soon as possible
after the last runners have passed. A Sweep vehicle will follow the back
markers. Anyone who is deemed to be unable to complete the course in the
cut-off time will be approached by a race steward and told that they must board
the sweep vehicle or use the pavement. If they decide to continue as the roads
will be opening up, their safety cannot be guaranteed. In the event of you
being so far behind we strongly advise you against continuing and you should
ask the steward to radio through for a pick-up vehicle to come and take you
back to the finish line. If you do continue we will be unable to guarantee that
road closures, marshals and drinks stations will be in place. Before starting
the race please give careful consideration to your ability to complete the
course in the allotted time.
7.8 Race entry includes the provision of finish line items such as
event t-shirts and finishers medals. Only those participants who turn up on the
day and complete the event within the cut-off time are entitled to collect
All participants must oblige to the following:
8.1 Advice provided by the Organiser as well as instructions and
directions given by officials and race marshals of the event.
8.2 Avoid using headphones whilst running, to limit the risk of
injury to yourself and other participants. The Organiser will not be held
responsible for incidents caused as a result of the use of headphones which
inhibit the communication of important warnings or information from emergency
services or course marshals.
8.3 Display the correct race number provided by the organisers,
with appropriate medical information completed on the reverse.
8.4 Avoid deviation from the designated race route
8.5 No participant may bring dogs, baby joggers, baby strollers,
skateboards, Nordic sticks, rollerblades, hand cycles, Kangoo Jumps, stilts,
crutches, unauthorised bicycles or any other wheeled device on the course,
except for hand propelled wheelchairs in the mass race (within a designated pen
assigned by the Organiser).
8.6 Participants accept that they must make their best efforts in
training for and completing the half marathon course in less than four and a half hours (which is a slow walking
pace), calculated from the last runner to cross the start line. For your safety,
if you are unable to keep to this pace you will be asked to board the sweep van
collecting runners who are injured or unable to achieve the required pace at
each mile. For participants who choose not to board the sweep van when asked,
we will no longer accept liability for your welfare. At this point you will no
longer be part of the race.
8.7 Participants must complete their online entry form in full, including the emergency contact details section. Failure to enter a valid emergency contact number will result in the organisers not releasing a participants pack to them, enabling them to participate on the day.
9.1 Participants will be assigned to timing pens in accordance
with the runners’ predicted time.
9.2 Participants shall assemble for the race in their assigned
timing pen no less than 15 minutes prior to the race start. Any runner
attempting to enter the wrong timing pen shall be required to start after all
other participants have crossed the start line.
9.3 All participants shall enter the timing pen from the rear
unless otherwise directed by an event official. Any person who climbs the
fence/barrier or otherwise enters improperly shall be disqualified from the
9.4 All participants must be positioned behind the starting line
when starting and must run over the start mat to activate their timing chip,
failure to do so will result in a finishing time not being available for them.
9.5 Participants are able to move backwards in timing pens but not
forward. Any participants found to be in a pen ahead of their colour will be
asked to return to the correct pen. Failure to comply with this rule after
being asked will result in disqualification.
10.1 Any participant who refuses to obey the directions of the
event official, city official or course marshal/steward; or who conducts
himself/herself in an unsportsmanlike manner, or who uses offensive actions or
language to officials, volunteers, participants or spectators may be
disqualified from the event and future participation at the discretion of race
10.2 Any participant who has been found by a course
marshal/steward, event official or surveillance equipment to have gained an
unfair advantage by intentionally shortening the route of the race (“cutting
the course”) shall be immediately disqualified from the event.
10.3 Any person who participates in the event either a) without a
current official race number and timing device or b) with a chip or race number
not officially assigned to him/her is subject to removal and disqualification
from future events.
10.4 No persons are authorised to be on the course unless they are
registered participants. Therefore, no person shall be allowed to accompany a
participant if he/she is not registered in the event, nor shall any participant
be allowed, without the permission of the event management, to receive
assistance from anyone during the progress of the event. Any person not
properly displaying an authorised and issued race number shall be directed to
leave the course.
10.5 A hands-on medical examination during the progress of an
event by officially designated medical personnel shall not be considered
assistance and will not result in disqualification if participant is deemed
medically fit. If a participant becomes ill during or after the event and/or
receives medical attention or treatment either from event medical staff,
medical providers or any doctor or hospital, they authorise such persons to
provide details (including details of medical treatment) to the Medical Director
of the Cardiff University/Cardiff Half Marathon or others authorised by them.
11.1 The use of wheeled devices by participants or any other
person authorised to be on the course shall be strictly limited to (a)
authorised and registered competitive wheelchair participants and (b)
authorised course marshals on bicycles. Baby joggers, baby strollers,
skateboards, rollerblades, Kangoo Jumps, stilts, crutches, unauthorised
bicycles or any other wheeled device will not be permitted.
11.2 Participants are responsible for their recognition and
understanding of event signage, symbols and colour relating to participant
maps, facilities and direction.
11.3 Medical personnel authorized by the event to do so may
examine any participant who appears to be in distress. If in the sole opinion
of authorised medical personnel it is in the best interest of the participant’s
health and welfare, medical personnel may remove the participant from the
11.4 Participants must retire at once from race if ordered to do
so by a member of the event’s official staff, official medical staff, or any
person in authority, including fire and police officers.
11.5 Participants are responsible and assume liability for any and
all medical expenses incurred as a result of training for and/or participation
in the event, including but not limited to ambulance transport, hospital stays,
physician and pharmaceutical goods and services.
11.6 In the interest of safety, the Race Director and event
officials, in consultation with the Police and Emergency Services, reserve the
right to delay, cancel, or suspend the race due to extreme inclement weather or
a major incident on or near the event route. In these circumstances no refunds
will be issued.
11.7 In the event of any major occurrences along the route, the
Race Director and the Emergency Services reserve the right to alter/shorten the
route, but still provide a race if possible. In these circumstances no refunds
will be issued.
11.8 The Race Director and the Emergency Services reserve the
right to stop the race at any time, if deemed necessary. These would be in
circumstances beyond our control and no refunds would be given.
12.1 Participation is at the participants own risk.
12.2 The organiser, its staff, agents or contactors shall not be
liable for indirect or consequential loss or damage.
12.3 The Organiser will not be liable for any computer result
anomalies or any technical malfunctions.
12.4 Whilst the Organiser takes every care with staging the event,
the participant acknowledges that personal accident and personal items
insurance is their own responsibility. The organiser shall not be liable to the
participant for any loss or damage of or to personal equipment belonging to the
participant, or any indirect or consequential loss or damage whatsoever arising
out of the participant taking part in the event, or for any loss of business,
revenue or profit, loss of reputation, anticipated savings or wasted
expenditure, pledges made on your behalf or to charity.
12.5 The Organiser will not be responsible for the behaviour of
any spectators or third parties.
12.6 The Organiser cannot be held responsible for any issues or
allergies resulting from food and drink products given out on the day of the
event. Please take care and read any packaging carefully before consuming any
products at the event.
COLLECTION AND USE OF DATA
seperate waiver on the registration page) for details on the use of your data,
applicable to those registered for the event or e-newsletter.
14.1 All participants are assigned a chip timing device prior to
the event in their race pack.
14.2 Gun time is the official time used for all prize results.
Official times are calculated from the start of the race by the starting claxon
to the point where the participant crosses the finish line.
14.3 Times shall be rounded up to the next highest second.
14.4 Participants must wear their assigned timing device
continuously attached to their runner number from start line to finish line, to
receive an accurate finish time.
14.5 Participants found to be wearing two or more timing devices
during the race will be disqualified and their results will not be recorded.
14.6 Participants must begin the event during the official
recognised starting time in order to register an official course completion
14.7 For practical purposes finishing times are only recorded up
to 5 hours from the start of the race.
15.1 Any individual requesting a waiver of any of these rules from
the event shall submit a written request no less than 30 days prior to the
event date specifying the nature of and reasons for the request.
16.1 Event officials reserve the right to modify, supplement or
waive all or part of the event rules without notice. It is participants’
responsibility to check the event website for any changes. Participants shall
be bound by any modification or supplement of the event rules published prior
to the event. Failure to follow these event rules, as may be amended, will
result in immediate disqualification, loss of prize money and removal from