Cardiff Half Marathon

Job Title:

Event Project Manager (Freelance/Interim)

Salary:

Depending on experience

Location:

Cardiff

Contract:

7 months (opportunities for extension)

Company:

Run 4 Wales Ltd

Reporting To:

Head of Event Delivery

 

JOB SUMMARY

Run 4 Wales, the events team behind some of Wales’ biggest mass participation events – including the Cardiff University Cardiff Half Marathon – is looking for an enthusiastic Event Project Manager to join their busy team.  

Excellent time management, organisation, project and planning skills and experience are essential, whilst previous on-site event experience is an advantage.

The Event Project Manager will be an integral part of the event operations team and will lead on two projects on the successful delivery of a range of sporting events throughout the year. Run 4 Wales currently deliver the Cardiff Bay 10km Run, Newport Wales Marathon and 10km, Porthcawl 10km, Barry Island 10km, Dell Technologies Management Challenge and the Cardiff University Cardiff Half Marathon.  

Alongside the Head of Event Delivery, you will be responsible for the operational delivery of events. This will involve planning, coordinating, delivering and controlling two event projects within Run 4 Wales’ portfolio to ensure consistent delivery of event plan targets, meeting agreed aims and objectives for each event.

This is a challenging and fast paced role which requires commitment, flexibility and quick thinking as delivery is often influenced by external factors.

You will lead on relationship management and work closely with strategic partners and other stakeholders in the public and private sector. You will also liaise closely with the medical team and Safety Officer to ensure a safe environment for participants and spectators.

This is a rare opportunity to work for a growing and forward-thinking Welsh events company who reward hard work and commitment with an engaging and flexible working environment.

This is a full-time position working Monday-Friday during regular office hours (09:00-17:00) as well as up to 3 event weekends for which time off in lieu is offered.

 

JOB DESCRIPTION 

EVENT PROJECT MANAGER

  • Develop a good working knowledge of Run4Wales events with the aim of improving the events further within the company’s ethos and ambitions
  • Prepare schedules and detailed logistical plans, contact sheets and travel itineraries for multiple events
  • Manage and monitor a set event budget
  • Assist and support other event managers in their event coordination
  • Maintain and develop spreadsheets, schedules and bookings
  • Liaise with contractors, strategic partners and suppliers on documentation and bookings
 

SKILLS & EXPERIENCE

ESSENTIAL

  • Experience at managing and delivering other large-scale events and projects
  • Excellent communication and interpersonal skills; listening, written and verbal
  • Excellent time management and organisation skills
  • Strong attention to detail and accuracy
  • UK driving license and willingness to drive company vehicles
  • Ability to multi-task and work flexibly across different project areas
  • Calm under pressure with an ability to quickly adapt to changing situations
  • Must enjoy and work well in a team environment
  • Excellent IT skills on a range or software. Office, or Adobe Products useful
  • Knowledge or experience of event delivery or project management processes and practices

DESIRABLE

  • Project management qualifications
  • A good knowledge of site equipment (vehicles, barriers, PPE, safety equipment and tools)
  • Knowledge, experience or qualifications of event health and safety practices
  • An interest in an active lifestyle
  • Welsh speaking
 

HOW TO APPLY

We are looking forward to hearing from you so please complete the short application form , attach your up-to-date CV and a cover letter letting us know why you believe you are suitable for the role evidencing against the job description and skills and experience required for this role.

Submit: Please email your application to [email protected]

Deadline: For your application to be fully considered please ensure your application reaches Run 4 Wales by the deadline of 12 noon on Thursday 2nd January 2020

Interview: Interviews will take place on Monday 6th January and Tuesday 7th January 2020

Due to the high volume of applications it may not be possible to acknowledge all applications or provide feedback to candidates who are not selected for interview.

 

Run 4 Wales is an equal opportunities employer and is committed to delivering on our equality policies. We welcome applicants from all sections of the community, particularly under-represented groups. If you require assistance with your application please contact us via email at [email protected] or write to us at Run 4 Wales, Capital Retail Park, Pod 1, Leckwith Rd, Cardiff CF11 8EG.

The data you provide to us in your application will be processed by Run 4 Wales for recruitment purposes only. If you are successful in your application, this information may be retained and further processed within your personal records in accordance with our employee data privacy policies.